What is a Virtual Day (VD)?

A VD is an online conference devoted to a topic of academic or scientific interest, presented by a maximum of four experts, who share their knowledge and interact with the audience. VDs are organised by using the connection to RedCLARA and its member networks, in the participating institutions’ videoconference rooms through the H323 protocol (or language). In RedCLARA VDs are valued because of their capacity to bring together in one single forum specialists, academics and other professionals from Latin America, Europe and the rest of the world, and their contribution to the exchange of knowledge.

In RedCLARA the VD have been recognized for their ability to bring together, in just one forum, specialists, academics, researchers and other professionals from Latin America, Europe, North America, the Caribbean, Africa, Asia and Oceania. Its success lies in the participation of academic communities in the region that envision in them an opportunity to submit, post, disseminate and share their knowledge and discoveries within a large and diverse audience.


Participating in a VD

Participating in a VD

All VDs are announced in RedCLARA’s Calendar of Events and news. When you see one that you are interested in, you just need to follow the link to registration, enter your data and make sure you run the connection test which normally takes place a few days before the VD.

Proposing a VD

Proposing a VD

If your community and/or research/technical group wished to propose the organisation of a VD, they must contact:

Tania AltamiranoTania Altamirano
// Academic Communitties Coordination
  (+56) 2 2584 86 18 #506
Leading a VD

Leading a VD

We have elaborated a document with details on how to organise a Virtual Day, which will serve as a guide for the preparation of your own online conferences or to propose the organisation of a VD. Download it here >>

Catalogue of the Past VDs 

The following list depicts all the VDs run by RedCLARA, each one of them has a link to its page, from which you can download the presentations given by the experts who shared their knowledge during the activities:

September 6, 2016 - eHealth (Health informatics, Telemedicine and Telehealth)
September 13, 2016 - Cardiology
September 20, 2016 - eHealth (Health informatics, Telemedicine and Telehealth)
September 27, 2016 - Child and Adolescent Health
October 04, 2016 - eHealth (Health informatics, Telemedicine and Telehealth)
October 11, 2016 - Cardiology II

Learn More 

In 2012, upon becoming aware of its experience in the organisation of videoconferences with extensive participation at a global level, RedCLARA implemented the formal development of Virtual Days (VD). Below you can find relevant information on how they are organised and who participates in them.

In these online conferences the essential actors are the following:

1. Thematic leader: A researcher/academic or representative of the group/community that proposes the theme for the VD, as well as the speakers to conduct it. Ideally this leader is the one who then takes the role of moderator and presenter of the online conference. This person is highly important, as he/she takes on the role of academic coordinator of the VD.

2. Speakers: Specialists invited as speakers to address the theme of the VD. They are referred to by the thematic leader and on some occasions they are recommended by other groups/academic communities. Generally they come from different countries and are a doing their professional internship in different institutions. The diverse experiences, methodologies and viewpoints on a single theme are one of the greatest assets of the contents disseminated through VDs.

3. Articulator and bridge: This is the activity’s general coordinator. He/she acts as interlocutor between RedCLARA’s external actors and the members of the internal team involved in the activity. His/her main role is to articulate the activity and meet the objectives of each VD. Furthermore, he/she is responsible for building bridges between all the actors involved, leading the event’s global organisation and supervising the implementation and completion of the three development phases involved in the organisation of a VD (see chart below about the “three moments”).

4. Strategic partners: These are the organisations, institutions and/or individuals that take part in the organisation of the videoconference in order to bring the knowledge presented at the VD to a wider audience. The contribution made by partners is varied, and can range from introducing or recommending a speaker to facilitating their technological infrastructure for the organisation of the event. In general RedCLARA’s VDs are jointly organised with at least one organisation or sister community.

5. Technology facilitator: He/she is the activity’s technical coordinator. He/she has to organise and manage the logistic and technical aspects of the Virtual Day. He/she is responsible for making and keeping contact with the technical managers in the different videoconference rooms taking part in the event, and for linking all the geographically distributed videoconference equipment and ensuring an optimal quality of transmission for the VD.

6. Technical support in points of connection: These are the technical managers from the videoconference rooms that will get connected to the Virtual Day. Their participation and involvement in the organisation of logistics is very important, since they act as interlocutors for the VD’s technical coordinator and the point of contact from the physical rooms to the event’s transmission centre.

7. Communication and dissemination officer: Leader of the communications group who will work on the VD’s dissemination and coverage. He/she is responsible for designing the media strategy and coordinating the implementation of the dissemination plan. In his/her activities he/she engages the communication managers from the organisations involved in the VD. He/she is responsible for the event’s massive promotion and for achieving a good turnout.

RedCLARA’s VDs use the H.323 protocol. These videoconferences are made possible by connecting to a multichannel unit (MCU Polycom) all the videoconference rooms participating in the event (those used by speakers, the actors involved and the audience); we are talking about H.323 physical equipment.

In order to ensure the event’s seamless transmission, RedCLARA requires presenters and actors involved to participate from a room equipped with systems that support the H.323 protocol. Except for exceptional occasions, it is allowed to have desktop clients using the H.323 protocol, such as Polycom, Lifesize or Vydio. In addition to this, all teams (H.323 rooms and clients) that will get connected to the event must participate in a test session; this is a compulsory condition.

Thanks to RedCLARA’s network structure and to the collaboration provided by its partners, presenters and key actors in the VD have secured access to a VC room in the city where they are based.

As for the event’s attendees, the audience can participate in two ways: from a videoconference room connected to the multichannel unit (like the presenters’) or through the streaming signal that transmits the VD live through advanced and commercial internet. Only the audience participating from a physical room has the chance to ask questions and comments directly to the presenters. The contributions and doubts of the participants following the event via streaming are channelled through the VD’s moderator/presenter.

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